Make workforce changes through a process built for the real world.
Manage pay, position, employment-condition and personal-detail changes through formal workflows - with approvals, payroll processing, letters and effective dates all connected.
Jordan Lee · Permanent change
Review proposed changes
Position
Care Coordinator
New
Team Leader
Annual salary
$82,000
New
$91,500
Reports to
Operations Lead
New
Clinical Director
Approval route
Manager → People & Culture → Payroll
Illustrative product preview
Change without loose ends
Employment changes deserve more than an email and a spreadsheet.
A pay rise, role change or temporary arrangement can involve a manager, HR, payroll, a formal letter and a future effective date. workit brings every step into one controlled process.
Personal variations are handled too, alerting the right people when employees change sensitive profile information such as tax, super, bank or emergency contact details.
Everything inside variations
Complex employment changes, clearly controlled.
Configure the process around the change, rather than forcing every variation through the same rigid workflow.
Employment variations
Formally manage changes to position, salary, employment conditions and other employment details after a staff member has started.
Flexible approval workflows
Choose which variations require approval, who needs to approve them and when they should move to payroll for processing.
Before-and-after comparison
Review current and proposed employment details side by side, making every change clear before it is approved or processed.
Future-effective changes
Complete, approve and process a variation ahead of time, then have the updated employment record take effect on the nominated date.
Temporary or permanent
Set a change as permanent or temporary, with end-of-period logic to restore the prior record, begin offboarding or follow another defined action.
Automated variation letters
Generate a populated variation letter, route it for approval if required, and send it directly to the employee as part of the same process.
Payroll-ready processing
Send approved salary and employment changes through to payroll with a formal record of what changed, when and who approved it.
Personal variations
Alert the right people when employees update core details such as tax, super, bank accounts, emergency contacts and other profile information.
Connected onboarding
Retrigger onboarding when a variation requires new information, documents or employee actions to be collected and completed.
One connected workflow
Approve it, document it, process it and put it into effect.
Each variation can connect approvals, payroll, employee correspondence and onboarding actions, while preserving a clear record of the employee's before-and-after details.
- Optional approval stages
- Payroll processing handoff
- Auto-populated employee letters
- Future effective dates
- Temporary change end logic
See how workit handles change after day one.
Walk through employment variations with our Australian team.
Book a demo